1. OUR COMMITMENT TO PRIVACY
George Henry Partners LP (GHP and we) are committed to protecting and respecting the privacy of individuals whose personal information we may collect during the course of our business.
We may collect such information in a number of ways, including:
- through your use of our website;
- when you contact us or request information from us;
- when you instruct us to carry out legal services for you;
- as a result of your relationship with members of our staff or clients;
- if you are a current member of staff or a job applicant.
2. WHAT PERSONAL INFORMATION DO WE COLLECT?
Personal information that we process may include:
- basic personal information, such as your name (including any relevant prefix or title), your company, your position, and your relationship to other people;
- contact information, such as your postal address, email address and telephone numbers;
- financial information relating to you, such as billing information in connection with the services that we provide;
- technical information, such as information from your visits to our website;
- information you provide to us for the purpose of attending meetings and events;
- information provided by you or collected by us as part of our client take-on processes;
- personal information provided to us by or on behalf of our clients or created by us while providing legal services to them;
- any other information which you may provide to us from time to time.
3. WHAT WE USE YOUR PERSONAL INFORMATION FOR
When we request or receive personal information, this may be for one or more of the following purposes:
- to provide and improve our services to you and to our clients, including handling personal information of others on behalf of our clients;
- to inform you of events and developments in the law which we think will be of interest to you;
- human resources purposes, including recruitment;
- to administer our website and help us to improve our services;
- to issue invoices, manage accounts and records, and for the collection of payments and debts;
- to allow us to adhere with our legal, regulatory and risk management obligations (for example, carrying out and maintaining client due diligence).
4. ON WHAT BASIS WE USE YOUR PERSONAL INFORMATION
We may use personal information for one or more of the following reasons:
- to perform a contract, such as the provision of legal services to a client;
- for the establishment, exercise or defence of legal claims or proceedings;
- to comply with legal, regulatory and risk management obligations;
- where we have a legitimate interest in doing so.
5. RETENTION OF PERSONAL INFORMATION
We will retain your personal information for such period as may be required taking into account the purpose for which the information is collected. That period is based on the requirements of relevant data protection law, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice, and our legitimate business purposes.
6. WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We may share your personal information with certain trusted third parties in accordance with contractual arrangements in place with them or in some other circumstances, including:
- our professional advisers and auditors;
- third party suppliers of certain support services such as word processing, translation and photocopying;
- IT and payroll service providers;
- third parties engaged in the course of the provision of legal services with our clients’ prior consent, such as barristers, accountants and local counsel;
- third parties involved in the organisation of events and seminars;
- if we are under a duty to disclose or share your personal information in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of GHP, our clients, or others to include (without limitation) exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction;
- reorganisation or transfer of all or part of GHP’s business potentially resulting in the transfer of your data to third parties through which the whole or part of the business of GHP will be carried out;
- if GHP ceases to trade, or becomes insolvent, enters into receivership or any similar or equivalent event occurs whereby those acting on behalf of GHP may sell the business or parts of it to a third party, in fulfilment of legal or business requirements potentially resulting in the transfer of your data to a third party through which the business or parts of it will be carried out.
While it is unlikely, we may be required to disclose your personal information by a court order or to comply with other legal or regulatory requirements.
7. HOW WE PROTECT YOUR PERSONAL INFORMATION
We use a variety of technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
All our employees and any third parties we engage to process your personal information are obliged to respect the confidentiality of your personal information. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your data transmitted via our website – any transmission is at your own risk.
8. YOUR RIGHTS REGARDING YOUR PERSONAL INFORMATION
Subject to certain conditions under applicable legislation, you have the right to:
- obtain information regarding the processing of your personal data;
- request a copy of the personal data which we hold about you;
- have any inaccurate data we hold about you corrected;
- object or restrict our use of your personal data;
- ask that we not subject you to automated decision making that uses your personal data;
- object to us using your personal data for direct marketing purposes;
- submit a complaint if you have concerns about the way in which we are handling your data.
To do any of the above, please contact us at firstname.lastname@example.org. To enable us to process your request, we may require that you provide us with proof of your identity, such as by providing us with a copy of a valid form of identification. This is to ensure that we appropriately protect the personal data we hold from unauthorised access requests and comply with our security obligations.
We may charge you a reasonable administrative fee for any unreasonable or excessive requests we may receive, and for any additional copies of the data you may request.
If you think that there is a problem with the way we are processing your personal information, or if you have a complaint please let us know and we shall investigate your complaint in accordance with our complaints procedure.
10. PRIVACY OF ELECTRONIC COMMUNICATIONS
Although we welcome your queries, please note that any electronic communication between you and us (or any of our lawyers, other employees or agents) may not be secure and, unless you are already a client, may not be treated as privileged or confidential.
11. CHANGES TO THIS POLICY
12. IP ADDRESSES AND COOKIES
Our website logs your IP address and other information about your computer for administrative and security reasons and to collect statistical (non-personal) information about the use of our website.